YOU CAME HERE TO FIND OUT WHAT IT COSTS.
But before we give you a number, we need to understand something more important: How much money is currently bleeding out of your company - and how much help will it take to stop it?
Software isn't the magic button
- If your labour cost is wrong, software can automate the wrong number.
- If your quotes are missing costs, software can help you build the wrong quote faster.
- If your schedule isn't current, software can't decide what changed in the field.
- If nobody is watching estimated hours against actual hours, the dashboard shows the problem - but somebody still has to act.
- If the same problem keeps happening job after job, software alone won't change the way the company operates.
PROJECTWATCHPRO IS A TOOL. A very important one. But it works best when it's part of the right system.
TO STOP THE PROFIT LEAK, YOU NEED THREE THINGS WORKING TOGETHER
-
01
UNDERSTAND THE OPERATION
Know where the money is going. Know your true costs. Know how quotes, tasks, schedules, labour, materials, changes and billing connect. Know where things fall through the cracks.
-
02
HAVE THE RIGHT TOOL
Use ProjectWatchPRO to keep the work, costs, people and profit visible while the job is still running. Not 30 or 45 days later.
-
03
MANAGE THE SYSTEM
Keep the data current. Watch for drift. Question what doesn't look right. Correct problems. Update the standards. Make sure the same leak doesn't open again.
FOUNDATION + TOOL + MANAGEMENT. THAT'S WHAT KEEPS THE LEAK PLUGGED.
What you actually see
Live job margin, while the job is still running
What the right tool looks like in daily use: quoted margin, margin right now, and the hours behind the number. Representative view.
WHERE PROFIT LEAKS OUT BEFORE IT REACHES THE BANK
- Bad Cost Math
- Bad Quotes
- Lost Labour Hours
- Schedule Gaps
- Margin Drift
- Unbilled Extras
- Late Billing
- Things Falling Through The Cracks
MORE SALES WON'T FIX A LEAKING SYSTEM. FIRST, KEEP MORE OF WHAT YOU ALREADY EARN.
IT'S NOT ABOUT WHAT THE SOFTWARE COSTS. IT'S ABOUT WHAT THE LEAK IS COSTING YOU.
If profit is leaking out at $20,000, $30,000 or $50,000 every month, you do not have to stop all of it for the investment to make sense.
You don't have to stop all of it for the investment to make sense.
RUN THAT FOR 90 DAYS.
| MONTHLY PROFIT LEAK | STOP 25% OF THE LEAK | STOP 50% OF THE LEAK | STOP 100% OF THE LEAK |
|---|---|---|---|
| $20,000 / MONTH | $5,000 / MO | $10,000 / MO | $20,000 / MO |
| $30,000 / MONTH | $7,500 / MO | $15,000 / MO | $30,000 / MO |
| $50,000 / MONTH | $12,500 / MO | $25,000 / MO | $50,000 / MO |
Swipe the table sideways to compare all three levels.
Examples illustrate the economics. Actual recovery depends on the company's starting point, available opportunity and implementation.
SO WHY CAN'T YOU JUST GIVE ME A PRICE?
BECAUSE YOUR BUSINESS ISN'T THE SAME AS THE ONE DOWN THE STREET.
COMPANY A — stronger operating foundation
- Clean estimating
- Verified cost rates
- Structured tasks
- Disciplined schedule
- Strong managers
- Reliable time capture
- Good internal accountability
May mainly need ProjectWatchPRO + relatively light implementation help.
COMPANY B — more gaps / more help may be required
- Quotes in spreadsheets
- Burden rates never checked
- Schedule changes by text
- Time entries need constant correction
- Materials not tracked to jobs
- Photos & docs on phones
- Extras get remembered later
Margin reviewed after the fact; everyone is too busy to keep the system current; owner holding it all together. Same revenue. Very different operation. They need more than software.
THAT'S WHY THERE ISN'T ONE PRICE. YOU AREN'T JUST BUYING SOFTWARE - YOU'RE DECIDING HOW MUCH HELP YOU WANT RECOVERING THE PROFIT THAT'S CURRENTLY LEAKING OUT.
The leak is easier to stop when you can see it happening.
The normal software experiencevs. how we work
THE NORMAL SOFTWARE EXPERIENCE
- Buy the subscription.
- Get your login.
- Watch some videos.
- Set it up yourself.
- Train the team yourself.
- Email support when stuck.
- Hope everyone keeps it updated.
And six months later you've sometimes accomplished one thing: YOU AUTOMATED THE SAME BAD PROCESS YOU HAD BEFORE.
HOW WE WORK
- Understand the operation first.
- Build the right foundation.
- Put that foundation into ProjectWatchPRO.
- Train the people.
- Help management use the information.
- Stay involved so the system doesn't fall apart.
- Use coaching / consulting / outsourced support / advisory only where the company actually needs it.
WE DON'T DISAPPEAR AFTER THE SALE. WE HELP YOU BUILD AN OPERATING SYSTEM THAT STOPS LEAKS - AND KEEPS THEM FROM COMING BACK.
HOW MUCH RESPONSIBILITY DO YOU WANT US TO TAKE ON?
-
DIAGNOSE IT
Profit Recovery Review
Understand the numbers, operational gaps and starting point.
-
BUILD IT
Profit Pulse System Foundation
Build the economics and operating structure.
-
IMPLEMENT IT
ProjectWatchPRO Setup + Team Training
Put the system into daily operation.
-
OWN IT INTERNALLY
Profit Control Coordinator Training
Give one person ownership to keep the system alive.
-
MAKE IT STICK
Coaching / Consulting
Reviews, management support, accountability and corrective action.
-
TAKE SOME OF IT OFF OUR PLATE
Outsourced Operational Support
We perform selected recurring work alongside the company.
-
HELP ME RUN THE BUSINESS
Fractional COO Advisory
Deeper operating involvement with ownership and management.
MORE INVESTMENT DOESN'T BUY MORE BUTTONS. IT BUYS MORE HELP FINDING, FIXING AND PREVENTING PROFIT LEAKS. RECOVER MORE PROFIT THAN YOU INVEST - THEN KEEP MORE OF IT MONTH AFTER MONTH.
THE GOAL IS FOR THE RECOVERED PROFIT TO PAY FOR THE INITIAL INVESTMENT.
The first 90 days are about finding the leaks, fixing the foundation, putting the controls in place and starting to recover profit that was already escaping.
Where enough recoverable leakage exists, the profit recovered in the first 90 days should cover the initial investment.
YOU'RE NOT PAYING TO KEEP SOFTWARE RUNNING. YOU'RE INVESTING TO KEEP THE PROFIT FROM STARTING TO LEAK AGAIN.
The first investment helps you find and stop the leaks. Ongoing support helps keep your new profit position in place, keep the data current, watch for drift, update standards, coach the team and prevent the same leaks from reopening.
- Keep the system current.
- Update standards.
- Prevent leaks from reopening.
- Watch for drift.
- Coach the team.
If you've recovered $10,000, $20,000 or $30,000 a month in profit, what is it worth to keep that money from slipping back out?
ONGOING SUPPORT IS A FRACTION OF THE INITIAL INVESTMENT WHILE HELPING DEFEND YOUR RECOVERED PROFIT POSITION.
EVERYONE OWNS A PIECE. ONE PERSON KEEPS THE PIECES CONNECTED.
The Profit Control Coordinator is the resource everyone can rely on. We can train that person for you.
Profit Control Coordinator
The single connection point between estimating, operations, field, materials, documents, accounting and management.
Estimating
Keep quotes and jobs clean; coordinate with the estimator so accepted quotes and job/task information are entered correctly.
Operations / Scheduling
Keep the schedule current throughout the day and make sure changes are reflected in PWP.
Field
Help verify the right employees are clocked into the right job/task; correct entries when needed; keep field information current.
Materials
Make sure materials are ordered before they are needed and entered against the correct job.
Documents / Photos / Invoices
Make sure pictures, invoices and job documents are uploaded instead of living on phones, paper or inboxes.
Accounting / Billing
Help keep costs, invoices and billing information captured and connected to the right work.
Management
Surface hours, costs, margin and drift; bring issues forward with enough information for management to act.
ProjectWatchPRO administration
Keep the operating picture current enough to trust; serve as the internal resource when busy role owners need help completing their part.
THEIR JOB ISN'T DATA ENTRY. THEIR JOB IS TO MAKE SURE PROFIT DOESN'T FALL THROUGH THE CRACKS.
- Verify clock-ins and time entries.
- Keep schedules and task updates current.
- Enter materials and job costs.
- Upload photos, documents and invoices.
- Monitor hours, costs and margin.
- Watch for drift and bring it forward.
- Help management take action - fast.
The coordinator does not replace estimating, operations, field supervision, accounting or ownership - those roles keep their own work; the coordinator keeps handoffs and data current because those owners are busy with their primary jobs. This is not a mandatory new full-time hire.
BEFORE WE RECOMMEND ANY INVESTMENT... LET'S FIND OUT WHERE YOU STAND.
PROFIT RECOVERY REVIEW — FREE
What this is
This isn't a sales call. It's a one-on-one diagnostic of your numbers and the way work moves through your business.
Take the report and fix it yourself if you want. No obligation to buy PWP. No obligation to hire us.
You leave with
- Financial Analysis
- Diagnostic Score
- Profit Leak Analysis
- 90-Day Roadmap
- Priorities to Work on First
A CONVERSATION, FIRST
Not ready for
the Review?
- Maybe you just want to ask a question.
- Maybe you want to understand how ProjectWatchPRO would fit your company.
- Maybe you aren't sure if this is right for your business yet.
- That's fine. Talk to us first.
No pressure. No sales pitch. Just real answers.