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Profit Recovery Review

PWP shows what's happening while you can still change it.

Your people are working right now. Your numbers should be too.

ProjectWatchPRO keeps the quote connected to what is actually happening on the job - updating the hours, true labour cost, charge-out value and job profit every 60 seconds while your employees are still clocked in and working.

Find out where your profit is going Profit Recovery Review See ProjectWatchPRO in action Walk Through a Live Job
Active projects: 28 Employees clocked in: 47 On target: 21
  • Riverbend Fabrication Shop 21.4% 142 / 160 hrs $18,420 true labour cost $27,900 charge-out Clocked in: J. Alder, M. Trudeau, R. Singh
  • Northgate Mechanical Retrofit 9.8% 96 / 80 hrs $12,110 true labour cost $14,750 charge-out Clocked in: D. Okafor, L. Bergeron
  • Coastal Blast & Paint Bay 2 26.1% 58 / 70 hrs $7,340 true labour cost $11,600 charge-out Clocked in: S. Whitford

What changes on day one

Six things that stop being a guess

  • True Labour Cost In Real Time

    PWP calculates the true labour cost behind every hour in real time. Each employee has their own Labour Burden Rate, recalculated daily as applicable profile or configured rate inputs change.

  • OT Costs When It Happens

    The second an employee crosses into overtime, PWP applies the applicable OT economics. The job keeps updating every 60 seconds while they're still working.

  • See Profit Drift Before It's Gone

    Hours used, true cost, charge-out value and profit status update every 60 seconds by job and task - while there is still time to correct the work.

  • Schedule Connected To The Field

    Each employee gets their own schedule in the PWP mobile app. Kiosk users see their schedule in their profile when they log in, then one-click into the scheduled job/task.

    See schedule flow

  • Extra Work Done Right

    Create a linked sub-project/change order to quote, approve, schedule, track and invoice separately while keeping it connected to the main project.

    See connected hub

  • Accurate Billing. Stronger Cash Flow.

    Charge-out and job information come from the same project record, helping invoices reflect the work performed instead of relying on late reconstruction.

The 3 a.m. list

The 10 problems that keep owners up at 3 a.m.

Each one below: what usually happens, how PWP solves it, and what gets better.

  1. 01

    Labour Hours Running Over

    Where did the hours go?

    What usually happensYou find out after the shift, after payroll, or after the job is already over the labour allowance.

    How PWP solves itPWP updates actual hours, true labour cost and charge-out value every 60 seconds while the crew is still working. Compare estimated vs actual by job and task before the hours are gone.

    What gets betterCatch overruns while there is still work left to change.

  2. 02

    Is The Job Making Money?

    Did that job actually make money?

    What usually happensQuote, cost, charge-out and profit are sitting in different places - or nobody sees the answer until closeout or month-end.

    How PWP solves itPWP keeps quote economics and actual execution in the same project record and refreshes live hours, cost, charge-out and profit status every 60 seconds.

    What gets betterKnow the job's current financial direction before it is finished.

  3. 03

    Field Labour Accountability

    Are the labour hours I'm paying for actually going where I think they are?

    What usually happensIt is hard to prove who worked on which job/task, when the time moved, or whether the hours match the plan.

    How PWP solves itEmployees clock into the correct job/task from the PWP app or kiosk. The Active Projects Dashboard shows which employees are clocked into which projects right now.

    What gets betterCleaner job/task time and fewer 'where is everybody?' calls.

  4. 04

    Busy Company, Empty Bank Account

    Why are we working this hard without more profit?

    What usually happensCrews stay busy, but small labour overruns, OT, missed extras, poor scheduling and delayed billing quietly eat the profit.

    How PWP solves itPWP exposes the project drift earlier: live hours/cost/charge-out, extra-work visibility, active scheduling and project status while the job is still running.

    What gets betterFix the leak before another week of payroll goes through it.

  5. 05

    Estimate Problem Or Execution Problem?

    Did we price this wrong, or are we bleeding out in the field?

    What usually happensThe quote and the field become two different stories, so nobody can tell whether the problem was pricing, labour hours, employee mix, OT, task execution or missed scope.

    How PWP solves itPWP keeps the accepted quote connected to the project, then compares estimated hours/dollars to actual hours, actual true cost and charge-out by job and task.

    What gets betterSee whether the problem started in the quote or happened during execution.

  6. 06

    Accurate Time From The Field

    How do I get accurate time without making the crew hate the system?

    What usually happensPaper timecards, memory, late entries and duplicate entry leave the job numbers incomplete or wrong.

    How PWP solves itBuild the schedule in PWP. Employees see their own daily schedule in the mobile app or kiosk profile and can one-click into the scheduled job/task. Time then flows directly into the live project record.

    What gets betterLess friction for the crew and cleaner data for the office.

  7. 07

    True Labour Cost

    What does this employee actually cost me per hour?

    What usually happensMany systems track hours or a generic burdened rate, but not the actual employee economics behind the hour.

    How PWP solves itPWP calculates six labour-cost layers: Wage + Shift Differential + Labour Burden Rate + Overhead Burden Rate + Task-Specific Burden + OT. Each employee's LBR is recalculated daily from current applicable inputs.

    What gets betterKnow what the hour really costs before using it to price or judge the job.

  8. 08

    Unbilled Changes / Extra Work

    We did the work. Are we ever going to get paid for it?

    What usually happensExtra work is done, mixed into the original project, poorly documented, then disputed or forgotten when billing time comes.

    How PWP solves itCreate a linked sub-project/change order. Quote it, get it accepted, schedule it, clock employees into it, track its economics and invoice it separately while keeping it connected to the parent project.

    What gets betterProtect the original job's numbers and the extra work's revenue.

  9. 09

    Payroll Anxiety

    Am I going to have to pull from my own money to make payroll Friday?

    What usually happensOT and true labour cost often become visible after payroll, when the money has already been spent and the job may already be over.

    How PWP solves itThe moment an employee crosses the applicable OT threshold, PWP applies the OT economics to the live work. Project cost continues refreshing every 60 seconds.

    What gets betterSee labour-cost pressure while there is still time to change the remaining plan.

  10. 10

    Data Without The Nightmare

    Is this going to create more admin and worse information?

    What usually happensMore apps create more training, duplicate entry and another place somebody has to remember to update.

    How PWP solves itProject Central Hub keeps the quote, tasks, schedule, employee time, true labour cost, materials, expenses, third-party costs, extra work, documents, reports and billing tied to the same project record.

    What gets betterOne project, one operating record, less reconstruction after the fact.

Project Central Hub

One project. One truth. One system.

Everything that happens on the job connects back to the project - and the live numbers refresh every 60 seconds.

Your quote is not separate from your schedule; your schedule is not separate from employee time; employee time is not separate from true labour cost; extra work is not separate from what the customer gets billed. They are all parts of the same project.

PWP puts the PROJECT in the center so the office, field and management are working from one connected record instead of reconstructing the job from separate systems after the fact.

Hours, true labour cost, cost, charge-out value and job status update every 60 seconds while employees are still clocked in and working.

Schedule to the field

Simple for everyone.

Build the schedule once. PWP puts each employee's plan in their hands.

  1. 01

    You Build The Schedule

    Schedule by employee, job and task. Assign estimated work/time and adjust as the plan changes.

  2. 02

    Each Employee Sees Their Own Schedule

    Mobile users see their individual schedule in the PWP app on their phone. Tablet-kiosk users see their individual schedule in their profile after they log in.

  3. 03

    One-Click Into The Work

    From their schedule, employees can one-click into the job/task they are scheduled to perform so the time starts against the correct work.

  4. 04

    Time Flows Back To The Live Project

    The employee's actual time, cost and charge-out value feed the same project record management is watching.

  • Everyone knows where they are supposed to be.
  • Fewer calls, texts and whiteboards.
  • Faster communication when schedules change.
  • Cleaner time tied to the correct job/task.
  • Office can compare actual time with the work the employee was scheduled to perform.

What you actually see

Live job margin, while the job is still running

The same live view management works from: quoted margin, margin right now, and the hours behind the number. Representative view.

Methodology and software

PPS builds the engine. PWP makes it practical.

Two parts working together to protect profit.

PWP started with roughly 20 years of consulting and solving real project-driven business problems, then those operating methods were engineered into software. The problems came first; the feature roadmap came from the problems.

Relationship: PPS methodology → PWP daily execution

Profit Pulse System (PPS)

The methodology for business operations.

  1. Calculate the right costs.
  2. Build the right tasks.
  3. Quote from the right numbers.
  4. Schedule against the estimate.
  5. Capture what actually happens.
  6. Detect drift and fix early.
  7. Protect cash and profit.
  8. Review, learn and improve.

ProjectWatchPRO (PWP)

The system that executes the methodology every day.

  • Calculates and maintains employee true labour cost.
  • Carries tasks/estimated hours into the live project workflow.
  • Turns accepted quotes into projects without rebuilding the job.
  • Builds schedules and delivers each employee's own schedule to app/kiosk profile.
  • Captures actual employee/job/task time and applies actual labour economics.
  • Updates live project values every 60 seconds and surfaces active-job status.
  • Keeps extra work separate/connected, supports closeout and billing.
  • Keeps the operational record needed to compare what was planned with what actually happened.

Proof

Real companies. Real results.

Abrasive Blast & Paint (Nisku, AB) is the primary proof story for the operating method. Inside the first month using the original system/methodology, approximately $50,000 was added to profit. Monthly gains of roughly $10,000–$50,000 helped revenue grow from about $1.5M to about $7M in roughly 4–5 years, then beyond $10M after a new facility and financing. The underlying operating method continued to be used for approximately 20 years.

Later, PWP was adopted to automate the methodology.

Read The Full Story →

The cost of waiting

How much longer will this cost you?

Example - Monthly$100,000
Example - Annual$1,200,000

Example only, based on recovering 5% of $2,000,000 in monthly revenue - not a promised result. Every week the same labour, OT, extras and cost keep moving through the same process while nothing changes.

Next step

Let's look at your jobs.

We'll show you your biggest profit leaks and map your 9-step, 90-day roadmap.

Book My Review 45-60 Minute Session