Where the money actually goes 04 — page 4 of 8
If time isn’t captured on the right task, your costs, margins, and decisions are built on guesswork.
Paper timesheets, memory-based entries, and vague job codes don’t show the real story. Accurate time tracking at the task level is what turns the schedule into actual job cost — while there is still time to fix mistakes.
Capture time to the correct job and task, not just the company payroll total.
See who is on what and correct bad entries while the day is still fresh.
Keep approved extra work separate so the hours do not disappear into the original job.
Accurate time feeds accurate labour cost, job cost and live profit.
The 30-second answer
The crew should not have to reconstruct the week from memory, and the office should not have to re-key or guess where hours belong. The schedule is already on each employee’s phone, the employee clocks into the scheduled work, and GPS is used only to verify the employee is at the work location at clock-in and clock-out — ProjectWatchPRO does not track workers continuously.
$180,000 / year
Roughly $15,000 per month of paid time whose job/task cost or billability cannot be trusted. Illustrative arithmetic example, not a documented client result.
Time is treated as payroll data first and job-cost data second.
If the time does not land on the right employee, project and task while the work is fresh, every number after it gets weaker.
Profit Pulse System builds the engine. ProjectWatchPRO automates the work.
Used to build profit defense. Orange steps are the ones this page depends on.
What you actually see
Where time tracking shows up in the day-to-day view: quoted margin, margin right now, and the hours behind the number. Representative view.
The employee should not have to recreate the job plan in the time-entry screen.
The master task and cost-code list the field clocks into.
The planned job and task arrives on the employee’s phone.
One clock-in from the mobile app or kiosk.
GPS confirms the employee is on location at clock-in and clock-out only.
Individual true labour cost attaches to the actual entry.
Missing or wrong entries are corrected before payroll.
Clean actuals feed live job costing and margin.
Startable work
The schedule from the previous page is the starting point. It drives the employee’s personal schedule on the phone and gives the administrator a reference for what the employee was supposed to be doing, which removes the ambiguity when an entry is missing or lands on the wrong task. Quote future work with the approved company-average labour burden rate; use the individual employee’s rate once the work is actually being performed.
Based on the illustrative 8 employees × 1 hour × $90 × 250 days example above. Illustrative exposure, not guaranteed recovery. Figures are illustrative examples, not documented client results. We replace them with your numbers during the Profit Recovery Review.
Every labour figure in job cost comes from captured time. If hours land on the wrong project or the wrong task, the cost report and the live margin are both wrong.
Field time recorded against the employee, the project and the specific task — not just a daily total. It is what lets you compare hours used with hours quoted for that task.
While the day is still fresh. Time recalled at the end of the week is rounded time, and rounded time hides the small overruns that add up.
Yes — once hours are tied to tasks, hours used against hours quoted is usually the first visible sign that a job is drifting.
We’ll show you where hours are being lost, mis-coded or cleaned up after the fact — and how to get the right time onto the right job and task while the day is still fresh.
Once the actual hours and costs are clean, you can finally answer the question that matters: is this live job still making the money you quoted?
